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  • Writer's picturePrem Sundaram

How to Organize Notes for Work and Study

When you're taking notes, it's important to have a few concepts and principals in place before you begin. These good practices will help you find your notes faster when you next need them! Whether you are note-taking on a PC or Mac, or an iPad or Android, you will want to organize your notes in a way that is consistent across your devices. In this article we will discuss a few basic principles, but there are many more resources available online by 'gurus' of the field. Productivity and Organization go hand in hand, and whether you are implementing a 'Second Brain' type system in your personal knowledge management system (PKM), or just simply getting started with some basic files and folders, we hope this article helps to get you on the right track, whether you are a student in education or in professional work.

Let's get to Note Nirvana!

Organize with a naming convention

Use a naming convention for your notes and use the same color scheme, fonts, themes, and location on each note. Many information workers lose two hours a week trying to locate their digital documents. By using the right naming convention and location, you can easily find any document you've made.

Organize notes by topic

One way to get the most out of your notes is to organize them by topic. A common problem is that your notes can get incredibly messy if you don't know how to sort them. Fortunately, there are a few ways to keep your notes organized without sacrificing their readability.

The first step is to create a note-taking system using main categories for each note-taking activity. For example, students in school might want to categorize their notes by class, professor, assignments, and deadlines. Similarly, businesspeople may want to categorize their notes by projects, clients, and deadlines. Meanwhile, personal knowledge management might involve subcategories like hobbies, travel, and personal knowledge management.

Another good way to organize notes is using the Cornell method. Using this method, you can divide each note into three parts: notes, cues, and summary. The notes section contains the information you take during class, while the cues section can be filled out after class. This section can contain main points, key people, or potential test questions. The cues section allows you to capture important ideas that will help you remember the larger concept.

Another way to organize your notes is to use themes and colors. This way, you can easily recognize patterns in your notes. Moreover, you will be able to recall specific details easier. This way, you will be able to learn more efficiently. In addition, well-organized notes will improve your memory and understanding of the subject. Learning to organize your notes is not as hard as you may think.

Organize notes with headings

One of the best ways to organize your notes is to use headings. These are helpful because they make it easier to identify what section each note belongs to. You can also use numbered lists and indents to separate important points from less important details. You can also use the Cornell method, which was invented by Walter Pauk in the 1950s.

When writing your notes, try to avoid making them text-heavy. Include important image graphics and information in tables. Even include handwriting if you can if your app supports pen. You should also try to condense notes to about one fourth of the original material. Also, make sure you include important details in each section, such as to-do items, decisions, and information that needs to be followed up. You can write your notes on paper and then transfer them to your computer later.

If you have a computer, you can use a program like NoteDex to organize short notes, or Evernote or OneNote to organize PDF documents and long notes. This will help you organize your notes and study more effectively. However, you should review your notes at least once a year. That way, you can make sure that you don't miss anything important.

Another useful tool to use to organize your notes is a pull-out feature. You can use a circle, arrow, or even a squiggly underline to draw attention to a particular section. You can use one or more of these features depending on the complexity of your notes.

Chapter headings can also help you create an outline. You can use them to create a mind map or Cornell notes.

Organize notes with tags

Using tags to organize your notes is a great way to search through them and find the information you need quickly when using an app like NoteDex. To add tags to your notes, go to your notes card and tap on the icon in the top section. You can create a new Tag or select an existing one. Once you've added a tag, you can view all the notes that have this tag. If you want to search for a note, you can also tap the "Search" button and search for it.

One of the benefits of using tags to organize notes is that you can group notes together by labeling them with the same or different tags. For example, if you want to categorize notes by topic, you can use the tag "work" for each. Once you've added a tag, the note will show that tag in the overview for easy visualization. You can also filter by tag and just show those cards.

Tags in NoteDex - You can have multiple tags on each note and select color

If you're a blogger, you may find the tags function to be a great help in your efforts to organize your notes. Tags help you find notes related to a particular topic, project, or memory. You can also use tags to organize your notes by subject or location, which helps you make it easier to navigate. If you're an educator, you can use tags to organize notes by course, semester, and topic. You can even use tags to provide status updates to your team.

Apple has added tags to the Notes app for iOS 15. These tags can help you organize your notes and make them easy to find. Tags can be any word or phrase you choose and they make your notes easier to find. Tags can also be automatically highlighted when you create a new note.

Organize notes in folders

Regardless of your note-taking method, it's important to organize your notes according to their main categories. You can have subfolders or folders for each of these categories. You may even want to add links to your notes to reference more information.

Organizing your notes is an important skill that can help you learn better. It helps you to identify patterns and connections between things and can improve your memory and understanding.


To stay organized, it is important to label notes by source. Labeling your notes will allow you to easily identify and locate information that you need later. Besides labels, you can also use symbols to distinguish between notes that come from the same source. This will help you find information easily and save time.

Another useful method for organizing notes is by keeping them in sections. Each page should have a section with a heading, such as chapter or lecture titles. This will make subheadings much easier. Creating sections will help you focus on the information that is relevant to you and your knowledge. Headings also help you identify which section you are studying, making it easier for you to find what you need when reviewing your notes.

In addition to notebooks, you can also organize your notes by tags. Tags allow you to easily find notes that share common themes. Using tags can also help you keep notebooks to a minimum. This way, you can access your notes whenever you need them. The more notebooks you have, the harder it will be to find what you're looking for.

You can also use index cards to store your notes and NoteDex is an Index Cards app available across all platforms. Those cards are easy to organize and can be used over again. Just remember to write page numbers. The first heading is for the source you used. You'll need to reference the source at some point, so it is helpful to keep them in the same order as the source.

Once you have your notes organized, you can use the same template for different sources. This way, you won't have to type the same information over. You can add more categories to your notes to make them more organized. For example, you could organize them alphabetically. You can also search for a specific note by its name.

With good organization, you will reach note nirvana in your everyday life with a feeling of calm and no stress!


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